Cataloguing is the process of creating metadata representing information recourses, including books, sound recordings, and images. It provides information such as creator’s names, titles, and subject areas and terms, typically through the creation of bibliographic records. There are several main terms in cataloguing systems that you may need to understand:
- Main entry, or access point, which generally refers to the first author or creator named on the item that has been catalogued. If it is not clear who the author or creator of the item is, the title of the item is considered the main entry.
- Authority control is a process that uses a single, specific term for a person, place, or title. This maintains the consistency between the main entries/access points within a catalogue. When done effectively, this can prevent a user from having to search for multiple variations of a term to find the correct file.
- Cooperative cataloguing refers to the approach that libraries and companies use to collaborate their records.
Information is necessary for every company and organisation to thrive. No matter what format it takes, the ever changing nature of legislation means that many of these organisations are having to create an increasing amount of paperwork to stay afloat. It’s vital that these records are managed to prevent important documents being misplaced.
Cataloguing Services exist to increase the accuracy and efficiency of an organisation’s files. Using these services, organisations can ensure that their documents are captured, managed, organised, and retained in a secure and structured manner. A good Cataloguing Service should be able to catalogue a range of documentation, while classifying and recording the content of them. Cataloguing Services are able to provide cost effective ways of keeping all of your organisation’s paperwork in a managed order, taking a large amount of the hassle of paperwork away from you.
A good Cataloguing Service will have developed a comprehensive database, and have the ability to quickly catalogue your company’s documents without losing any quality in their work, or making any missteps with your paperwork. They should aim for the highest levels of accuracy possible, with the information handed over to them, and have a solid, knowledgeable, and dedicated team of cataloguers. They should be able to properly advise you on the best ways to solve your paperwork management issues.
Managing your own archive can be a difficult challenge, but with the help of experienced and skilled Cataloguing Service providers, you and your organisation will be able to easily stay on top of any new legislation, without worrying about document loss, or mix-ups.
Box-it have a dedicated team of cataloguers and AIIM accredited Taxonomy practioners that are on hand to advise you on the best way to solve your records management challenges. They are also able to further manage your document archive with their Omnidox Records Management solution, which is designed to give you total control of your records; whether it’s managing retention, or simply knowing the whereabouts of any particular record at any time, that you require.