Records Management may be the systematic charge of all records using their creation or receipt, through their processing, distribution, organization, storage and retrieval for their ultimate disposition. Because details are this kind of important resource to organization, the records management function includes information management. Therefore, records management is also referred to as Records and knowledge Management or RIM (Magnus, 2006).
Records management could also be used to define because the way official records (correspondence files, information) are organized in a way they have a meaning, and could be used continuously through the users for example managers, records professionals, educational facilities,
Need for Records Management in Government Departments
Creating a records management programme, in government departments for instance, the Meteorological Department may lead to both immediate and lengthy-term importance towards the department. Here are mentioned a few of the need for records management within the government departments, civil service, companies and companies in general:
• Records management reduces lost or misplaced records. Since the human element is definitely around, every system on the planet will from time to time have misplaced records. But correctly designed document management systems can progressively reduce misfiles. Most frequently misfiled records may cost the clerical staff an enormous wastage of your time while seeking for records
• Records management behave as evidence within the duration of dispute. It’s important for that settlement of dispute because it may be proven as proof in the court
• It will help in evaluating progress of organization. It will help within the upkeep in history from the organization. Yesteryear records shows direction to organization. It will help to find the weaknesses and strength of organization. Records management provides the account of progress and direction by which organization is giving on
• Records management may be the memory of economic. It’s helpful for future making decisions process. Study regarding past records shows direction for future. It supplies information to organization when needed therefore, it will help in taking decision
• Records management helps you to evaluate business progress and gratifaction. It will help compared between one time period and the other or between sometime of companies
• Records management works well for management and charge of important records. It will help to safeguard necessary records carefully and disposes useless records
• To reduce litigation risks. Organization implement records management programmes to be able to lessen the risks connected with litigation and potential penalties. This is often equally true in government departments. A consistency applied records management programme can help to eliminate the liabilities connected with document disposal by supplying for his or her systematic, routine disposal inside a normal span of business
• Zinc heightens accountability. A records management will set up a method for tracking actions on every record, therefore growing accountability and supplying access reports and
• To enhance working atmosphere. Applying records management programme increases the working atmosphere with the organization of records and storage offsite. Organized working atmosphere may then enhance the thought of the company by clients and potential employees. New workers are also easily educated to manage the business’s records when a competent records management programme is within place (Jackson, 2008).
The Historic Background from the Meteorological Department Sierra Leone
Sierra Leone was the headquarter (HQ) from the West African Meteorological services that was established in 1923.Meterological services were deliver to four West African countries namely Sierra Leone, Ghana, Nigeria and also the Gambia correspondingly. The Sierra Leone Meteorological department is definitely an kind from the British West African Meteorological services founded around the 27th April 1961. Because the establishment, the department continues to be controlled by number of company directors and also the presently director is Alpha Bockari that has offered within this capacity from 2012-up to now. The headquarter is situated at F18 Charlotte now street Freetown.
The Meteorological Department exist to supply economical climate and weather services by collecting, processing, archiving and disseminating meteorological and climatological information and services to aid finish user adding to the treating of Sierra Leone’s economy with special regard to protection of lives and property and safeguarding from the atmosphere and recovering the expense from the services so made in order that it expenditure won’t exceed it earnings.